Privacy Policy

We protect your personal data and respect your privacy. This policy explains how we collect, use, store, and protect information when you visit our website or contact us.

Last updated: 2026

Built for real world maritime workflows

GDPR aligned

Consent based cookies

No profiling

What we collect

Contact details, company info, inquiry messages, and limited technical data like IP and device info.

Why we collect it

To respond, deliver consultancy services, meet compliance obligations, and improve our website.

Who we share with

Quality, Health & Safety Officer. Responsible for ensuring maritime company compliance with quality, health, and safety standards.

Your rights

Access, correction, deletion, restriction, objection, portability, and withdraw consent.

Introduction

Maritime Links AS (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, contact us, or receive consultancy and compliance services from us.

We operate strictly as a maritime consultancy. We do not develop or sell our own digital platforms or software solutions. When digital tools are required, we work with external third-party systems.

We process personal data in accordance with the General Data Protection Regulation (GDPR) and relevant global privacy standards that apply in 2026.

Data We Collect

We may collect the following categories of personal data:

A. Data you provide directly

  • Name
  • Email address
  • Phone number
  • Company name
  • Message or inquiry details (from contact forms)
  • Documents you send us voluntarily
  • Recruitment-related information (if applying for a role)

B. Data collected automatically

  • IP address, browser type, device information
  • Cookies & analytics data (only with lawful basis)
  • Website usage data (pages visited, interactions)

GDPR requires all website data processing to be justified and transparent.

How We Use Your Data (Purpose & Lawful Basis)

We process data for the following purposes:

  • Responding to inquiries and providing consultancy services
  • Coordinating vessel registration and certification processes
  • Supporting HSEQ/ISM/ISPS/MLC compliance
  • Assisting with environmental reporting (EU MRV, IMO DCS, CII, EEXI, SEEMP)
  • Helping you integrate external third-party software systems
  • Communicating necessary service updates
  • Improving our website and services
  • Meeting legal and regulatory obligations

We do not use your data for automated decision-making or profiling

Legal bases under GDPR (Article 6):

  • Consent – for optional services, cookies, newsletters
  • Contract performance – when you request services
  • Legal obligation – certification, compliance, audits
  • Legitimate interest – improving security and service quality

Cookies & Tracking Technologies

We use cookies only when strictly necessary and require explicit consent for analytics or marketing cookies.

A GDPR-compliant website must maintain visibility into all scripts and trackers.

You may withdraw consent at any time through your cookie settings.

Third-Party Processors

We may share data with:

  • Email hosting & cloud storage providers
  • Maritime Links does not offer its own internal digital platform. When digital tools are needed, we assist clients in using external third‑party providers
  • Consultancy and technical partners (for maritime HSEQ, MRV/DCS services)
  • IT infrastructure partners
  • CRM and communication platforms

Privacy regulations require clear disclosure of any third-party data processors.

We ensure all partners follow GDPR-equivalent safeguards.

These third-party providers may process personal or operational data on your behalf.
We ensure:

  • All tools are vetted for GDPR-aligned data protection
  • Data is processed only as needed to deliver the service
  • Appropriate contracts (DPAs) are in place when required

We never sell or share personal data for marketing purposes.

International Data Transfers

Some third-party service providers may process data outside the EU/EEA.

When this occurs, we ensure appropriate safeguards:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions
  • Contractual commitments for GDPR-level security

Your GDPR Rights

You have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict processing
  • Object to certain types of processing
  • Data portability
  • Withdraw consent at any time

Websites must make it simple for users to exercise these rights without friction.

To exercise your rights, email: ops@maritimelinks.no

Data Security

We apply organizational and technical measures such as:

  • Encrypted communication
  • Restricted access to sensitive data
  • Continuous monitoring for unauthorized access
  • Secure workflows when using external software tools

We also ensure that third-party systems we help implement meet industry security standards.

Data Retention

We retain personal data only as long as necessary for:

  • Providing our services
  • Legal and regulatory obligations
  • Security, auditing, flag-state verification, or compliance requirements

After this period, data is securely deleted or anonymized.

Children’s Data

Our services are not intended for children under the age specified by EU member state laws.

We do not knowingly collect children’s personal data.

Child-focused data protection is increasing globally in 2026.

Updates to This Privacy Policy

We may update this policy due to regulatory changes, service updates, or compliance requirements. Revisions will be posted here with the updated date.

Contact Information

Maritime Links AS

Tore Hals Mejdells 5 0751 Oslo, Norway

ops@maritimelinks.no

+47 40 760 777

+30 690 670 8880 (WhatsApp)

Introduction

Maritime Links AS (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, contact us, or receive consultancy and compliance services from us.

We operate strictly as a maritime consultancy. We do not develop or sell our own digital platforms or software solutions. When digital tools are required, we work with external third-party systems.

We process personal data in accordance with the General Data Protection Regulation (GDPR) and relevant global privacy standards that apply in 2026.

Data We Collect

We may collect the following categories of personal data:

A. Data you provide directly

  • Name
  • Email address
  • Phone number
  • Company name
  • Message or inquiry details (from contact forms)
  • Documents you send us voluntarily
  • Recruitment-related information (if applying for a role)

B. Data collected automatically

  • IP address, browser type, device information
  • Cookies & analytics data (only with lawful basis)
  • Website usage data (pages visited, interactions)

GDPR requires all website data processing to be justified and transparent.

How We Use Your Data (Purpose & Lawful Basis)

We process data for the following purposes:

  • Responding to inquiries and providing consultancy services
  • Coordinating vessel registration and certification processes
  • Supporting HSEQ/ISM/ISPS/MLC compliance
  • Assisting with environmental reporting (EU MRV, IMO DCS, CII, EEXI, SEEMP)
  • Helping you integrate external third-party software systems
  • Communicating necessary service updates
  • Improving our website and services
  • Meeting legal and regulatory obligations

We do not use your data for automated decision-making or profiling

Legal bases under GDPR (Article 6):

  • Consent – for optional services, cookies, newsletters
  • Contract performance – when you request services
  • Legal obligation – certification, compliance, audits
  • Legitimate interest – improving security and service quality
Cookies & Tracking Technologies

We use cookies only when strictly necessary and require explicit consent for analytics or marketing cookies.

A GDPR-compliant website must maintain visibility into all scripts and trackers.

You may withdraw consent at any time through your cookie settings.

Third-Party Processors

We may share data with:

  • Email hosting & cloud storage providers
  • Maritime Links does not offer its own internal digital platform. When digital tools are needed, we assist clients in using external third‑party providers
  • Consultancy and technical partners (for maritime HSEQ, MRV/DCS services)
  • IT infrastructure partners
  • CRM and communication platforms

Privacy regulations require clear disclosure of any third-party data processors.

We ensure all partners follow GDPR-equivalent safeguards.

These third-party providers may process personal or operational data on your behalf.
We ensure:

  • All tools are vetted for GDPR-aligned data protection
  • Data is processed only as needed to deliver the service
  • Appropriate contracts (DPAs) are in place when required

We never sell or share personal data for marketing purposes.

International Data Transfers

Some third-party service providers may process data outside the EU/EEA.

When this occurs, we ensure appropriate safeguards:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions
  • Contractual commitments for GDPR-level security
Your GDPR Rights

You have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict processing
  • Object to certain types of processing
  • Data portability
  • Withdraw consent at any time

Websites must make it simple for users to exercise these rights without friction.

To exercise your rights, email: ops@maritimelinks.no

Data Security

We apply organizational and technical measures such as:

  • Encrypted communication
  • Restricted access to sensitive data
  • Continuous monitoring for unauthorized access
  • Secure workflows when using external software tools

We also ensure that third-party systems we help implement meet industry security standards.

Data Retention

We retain personal data only as long as necessary for:

  • Providing our services
  • Legal and regulatory obligations
  • Security, auditing, flag-state verification, or compliance requirements

After this period, data is securely deleted or anonymized.

Children’s Data

Our services are not intended for children under the age specified by EU member state laws.

We do not knowingly collect children’s personal data.

Child-focused data protection is increasing globally in 2026.

You can manage:

  • Cookie preferences
  • Newsletter subscriptions
  • Tracking permissions

Consent must be active, recorded, reversible, and refreshed if purposes change.

Updates to This Privacy Policy

We may update this policy due to regulatory changes, service updates, or compliance requirements. Revisions will be posted here with the updated date.

Contact Information

Maritime Links AS

Tore Hals Mejdells 5 0751 Oslo, Norway

ops@maritimelinks.no

+47 40 760 777

+30 690 670 8880 (WhatsApp)

FAQs

Getting started

Maritime Links offers a full suite of maritime consultancy and digital e-management solutions, including ship registration, seafarer certification, classification support, HSEQ/ISM/ISPS/MLC compliance, marine surveys, environmental reporting (EU MRV, IMO DCS, CII), and advanced vessel management software through third-party maritime digital systems.

We serve clients worldwide, with active presence in:

  • Norway & Scandinavia (HQ)
  • Europe (Greece, Cyprus, Italy, Spain)
  • Middle East (UAE, Saudi Arabia, Qatar)

📍Head Office – Oslo, Norway

📧 ops@maritimelinks.no

📱+47 40 760 777 (Norway)

📱+30 690 670 8880 (International / WhatsApp)

E-Management

Yes. Maritime Links can support modular E-Management implementation based on your fleet structure, operational needs, and existing workflows. You can start with selected modules and expand step by step.

Can we start with only one or two modules first?

Yes. The setup can begin with the modules that solve your most urgent operational problems, such as certificates, planned maintenance, reporting, crew management, or audits and findings.

Does E-Management support audit preparation and compliance follow up?

Yes. E-Management helps organize documentation, certificates, audit trails, findings, corrective actions, and responsibilities so your team can prepare more efficiently for inspections and audits.

Do you support ship and shore users during rollout?

Yes. Maritime Links supports setup, configuration, user training, and rollout so both vessel teams and shore teams understand their roles, workflows, and reporting routines.

Do you offer IT support for vessels and maritime infrastructure?

Yes. Maritime Links can support maritime IT infrastructure and vessel-related digital workflows, depending on the required scope, system setup, and operational needs.

Consultancy

Can you help with vessel registration and seafarer certification?

Yes. Maritime Links supports vessel registration, flag and class liaison, certificate renewals, and seafarer certification requirements, including Certificates of Endorsement (COE), attestations, and authorization letters.

Do you support environmental compliance and emissions reporting?

Yes. We support environmental compliance workflows including MRV, IMO DCS, EU ETS, Fuel EU Maritime, CII, SEEMP support, and Clean Shipping Index related documentation and coordination.

Can you assist with class, statutory certification, and PSC readiness?

Yes. We coordinate with classification societies, support survey planning, statutory certification, technical follow-up, and help identify gaps before inspections to reduce the risk of deficiencies or delays.

Do you provide strategic business planning for maritime companies?

Yes. We support maritime business planning, financial modelling, CAPEX and OPEX forecasting, fleet expansion strategy, regulatory impact planning, and investor-ready business plans.

Do you provide pre-purchase and condition surveys?

Yes. We provide independent condition and risk assessments to support safer vessel purchase, chartering, insurance, and management decisions.

 

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